Downtown in Business - Apprentice PA /Admin Assistant

Salary: £138.75
Hours: Full Time
Closing Date: 31-Aug-2018

Employer Name: Downtown in Business 

Vacancy Location: Suite 303, 3rd Floor, Cotton Exchange, Bixteth Street, Liverpool, L3 9JR

Vacancy Title: Apprentice PA /Admin Assistant

Working Week (Days and Hours)  Monday – Friday – 9am  to 5pm 37.5 hours per week

Weekly Wage: £138.75


Employer Description

Downtown in Business (DiB) was established in 2004 as a business club that would provide leadership to the private sector, by articulating the views of its members to the public sector agencies that govern the city, and to create networking environments that would attract entrepreneurs, high growth companies and the regions big hitters.

DiB has now earned a reputation as one of the most influential business organisations in the North West, influencing public sector agendas, organising the best attended networking events in the city, hosting high profile gala dinners, attracting prominent speakers, and boasting a membership of over three hundred companies from across the city region.

By joining ‘the business club with influence’ you will help your company raise its profile; gain access to the regions ‘movers & shakers’; and be part of a unique group of companies that are committed to campaigning for the private sector to have a greater say in the way our region is governed.


Full description: 

We are seeking an Apprentice PA/Admin Assistant to provide support at our office in Liverpool City Centre. In addition to an apprenticeship programme with The City of Liverpool College you will be fully trained to support the business with all aspects of the day to day administration of this exciting new project role. Duties will include:

  • screening telephone calls and handling enquiries
  • organising your manager’s diary and making appointments
  • dealing with letters and emails
  • arranging meetings
  • assisting with finance duties i.e. raising invoices & bank reconciliations
  • making travel arrangements
  • looking after visitors

Skills required: 

  • excellent organisational and time management skills
  • good written and spoken communication skills
  • accuracy and attention to detail
  • a calm and professional manner
  • excellent computer and administration skills
  • a flexible and adaptable approach to work
  • the ability to use your own initiative
  • tact and discretion, for dealing with confidential information 

Qualifications required: 

  •          Having strong core literacy and numeracy skills is essential
  •          The candidate will have a good knowledge of Microsoft Office, specifically Word, Excel and Outlook

Personal qualities: 

  •          The ideal candidate will be organised and punctual
  •          Attention to detail and accuracy is desired
  •          The role is largely office based with a lot of communication by phone and email
  •          You will be enthusiastic and be able to work individually or as part of a team
  •          You will be creative and be ready to contribute ideas to the team
  •          You will be flexible to the needs of the role and be able to manage a varied workload
  •          Ability to work well under pressure and meet deadlines


Training to be Provided: 

Level 2 Business Admin and Functional Skills where necessary  

Expected Duration: 

15 Months


Two Vacancy Specific Questions:

  1. Please provide an example of when you have worked well in team.
  2. What are your long-term career goals?


If you wish to apply for this vacancy, please send a copy of your most up to date CV and answers to the vacancy specific questions to Craig Donaldson at The City of Liverpool College on the following email address; 

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